How to Record a Teams Meeting?

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How to Record a Meeting in Teams: 6 Best Ways

Microsoft Teams is considered one of the best tools for video calls and is widely used in workplaces and educational institutions. Recording Teams meetings allows you to capture and preserve valuable discussions, presentations, and collaborations. This eliminates the need for manual note-taking and ensures that important information can be revisited at any time.

Microsoft Teams features a screen recording tool, but it has storage and functionality limitations. That is why in this article, we'll talk about using the embedded Microsoft recorder, but will also show you how to record a Teams meeting with the help of alternative noteworthy tools. This guide will cover desktop programs for Windows, Mac, and Linux, as well as mobile screen recorders for iOS and Android devices.

So, can you record a Teams meeting without downloading anything? The answer is yes. The recording tool in Microsoft Teams lets you capture meeting content without any additional downloads. Below, you’ll find out some specifics of using this tool - knowing them, you can figure out if it’s a suitable option for you.

How to record a Teams meeting

How to Record a Teams Meeting with the MS Teams Tool

The Teams built-in feature for capturing an online meeting is the number one choice for the users of the platform. This tool records the key aspects of a meeting, such as audio conversations and some content shared on the screen. It automatically uploads a recorded file to OneDrive which allows instant sharing with other participants.

To use the Teams recorder, you’ll need to meet several requirements. Besides, there are some disadvantages you need to be aware of before you try this tool at your upcoming meeting. This is what you need to consider:

  • You need a license.

    For recording a video meeting, one of these licenses is required: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, Business Essentials, M365 Business, or Business Premium.

  • Guests can’t record a call.

    Only the organizer and other participants from the same organization can record a Teams meeting. If you’re a guest or an anonymous user, you won’t be able to start and finish a recording session.

  • Recording expiration.

    As an admin, you need to set the expiration date - after the set period of time, the recorded Teams meeting will be automatically deleted.

  • You can’t record a call secretly.

    When the recording starts, a notification is displayed to inform all participants that the meeting is being recorded and transcribed.

  • Some aspects of a meeting can't be captured.

    Recordings of meetings don’t capture the information displayed on whiteboards, added notes, and annotations. Videos and animations from PowerPoint Live presentations will not be included in recordings either.

  • The quality can be affected by connection issues.

    If there are interruptions or a poor Internet connection during your online meeting, it may result in a lower-quality recording.

  • Limited editing capabilities.

    The screen recorder does not provide extensive tools for tweaking your videos. If you need to enhance your recordings, you will need to use external video editing software.

For more information, read this article about recording a Microsoft Teams meeting. But what if you don’t meet some requirements above, or simply need more recording options? Just try the alternatives we’ve hand-picked for you. Let’s see which of the following 5 desktop and mobile programs will suit you best.

How to Record Microsoft Teams Meetings on PC

On Windows, you can record an online meeting using Clipify, a free automatic video editor. It lets you record the full screen, a custom area, or a selected window along with a webcam feed and microphone audio, providing flexibility and customization. With Clipify, you can instantly edit your recordings: cut out unwanted parts of a video, mute selected segments, enhance the quality, and more in just a couple of clicks.

Another good thing about Clipify is that it lets you save your recordings in high quality using popular formats and even create a video for YouTube, Vimeo, Facebook, and Instagram. Additionally, the interface of Clipify is user-friendly, so you don’t need any previous experience to work on your projects with the software. Now, it’s time to record your Teams video call with Clipify - just follow the simple steps below.

  1. Launch the software, create a new project, and click on Capture Screen Video.
  2. Change the recording settings: check or uncheck capturing webcam video, recording computer audio, using microphone, and highlighting cursor. Pick a recording mode and hit Start Recording - the session will begin after a countdown.
  3. Finish the session by clicking the Stop button. Once you stop recording, the video will be automatically added to the video editor’s timeline.
  4. Now click Create Video to save it in a desired file format - a web-optimized video for popular Internet platforms, a mobile video, an HD video, etc. Adjust the frame size, quality, and file size if necessary.
How to record a Teams meeting on Windows
Recording a video call on Windows is a breeze with Clipify

Once your Teams meeting is captured, you can completely upgrade your video using Clipify! For example, the volume in your video might be of low quality due to a poor Internet connection or a faulty mic of a speaker. But there’s no problem with it - you can easily fix the sound and increase the video volume.

If you need to add your comments or notes, you can use text captions and stickers. To skip awkward silence, you might want to change the speed of a video or of its separate segments. You can also cut sections out of a video and only keep the essential parts of the recording that you’re going to use later on.

How to Record on Teams on Mac

As a Mac user, you can try QuickTime Player for recording Teams meetings. It’s mainly used to play various audio and video file formats, but the program supports streaming and recording capabilities as well. Here, you can record the entire screen or select specific areas to capture.

While QuickTime Player does offer basic editing features for minor adjustments, it lacks some essential advanced editing tools. So you might need external video editing software to enhance your Teams video recordings. Another drawback is the lack of advanced options such as webcam overlay or system audio recording, which some users may desire. If you’re happy with the functionality of QuickTime Player, read the instructions below to record your next meeting.

  1. Click File and select New Screen Recording. Then hit Record to start recording.
  2. When you’re done, click on the stop button.
  3. Navigate to File, click Save, and name the new video.
How to record a Teams meeting on Mac
Use this media player to record a video call on Mac
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How to Record a Video on Teams on Linux

If you’re using a Linux computer, you should try the Kazam screen recorder. It is a powerful screencasting and screenshot tool that offers a user-friendly interface and various customization options. It lets you capture the screen activity, audio, and webcam simultaneously, which is useful for creating tutorials and presentations.

On the downside, Kazam supports only a few output formats, which may be a big downside if you prefer specific formats or require compatibility with certain devices or platforms. If it’s not the case, and you’d like to use this tool for Teams screen recording, follow these steps:

  1. Start the program and pick the desired mode.
  2. Adjust recording settings and hit Capture.
  3. Click on Finish Recording and select Save for Later.
How to record something with Kazam
Screen recorder for Linux computers

How to Record a Teams Call with an iPhone

An iPhone has an embedded screen recording tool, but for better functionality, you can download Record it! . Not only can you record a meeting in Teams, but you can also enhance your videos by applying filters, changing the speed, trimming, and replacing the background color with another.

Record it! is a lightweight app, but before downloading it on your device, make sure your iPhone has iOS 13.0 or later, since it might be unavailable for older devices. Besides, the free version of the application has a time limit, so your recording sessions can’t be longer than 3 minutes. But if you like the functionality and interface design of Record it! and don’t mind the limitations, follow these steps to record a Teams call on an iPhone:

  1. Tap Start Broadcast to begin recording.
  2. To end the session, tap Stop Broadcast.
  3. Save the video to the Camera Roll or share it online.
How to capture a Teams call on iOS
Record it! is a mobile screen recorder for iOS
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How to Screen Record on Teams Using Android

If you’re attending Teams meetings on an Android device, we recommend trying XRecorder. With this free app, you can record high-quality videos with options to include audio from the device's microphone and even record the front-facing camera for a picture-in-picture effect. It also provides lots of customization options, such as adjusting video resolution and frame rate.

XRecorder is a convenient and cost-effective solution for screen recording needs. However, some users have reported that the app occasionally crashes or freezes, leading to lost recordings. If you want to use XRecorder for the next video call anyway, this is how you do it:

  1. To begin recording, tap Record.
  2. Swipe down and hit the button in the notification bar to pause or finish the recording session.
How to record a video call with XRecorder
XRecorder will help you capture meetings on Android

How to Record a Meeting on Teams: Summary

Recording Teams meetings on various devices provides a convenient way to capture and preserve key moments in education and at work. These recordings can serve as valuable references, training materials, or simply a way to view memorable interactions.

Whether you’re attending a Teams meeting on your smartphone or a computer, you can capture and save it with the help of tools we’ve revealed in this article. You’ve learnt how to record Teams meeting as a participant or organizer with an embedded recording feature. We’ve also shown you screen recorders for Windows, Linux, and Mac computers as well as mobile devices powered by iOS and Android. These alternative ways will be more suitable if you need better flexibility or want to record Teams meetings secretly.

About the author: Brought to you by the Clipify team, movie making enthusiasts. We aim to provide you with the most comprehensive tutorials and most useful tips on video editing.
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